Generic Cover Letter Example

Name
Address
City, state, postal code
Phone number
(e-mail address optional)

Date

Contact person’s name
Title
Company/organization
Address
City, state, postal code

Dear Mr./Ms.:

Paragraph 1
State the position you are applying for and how you heard about the opening. Immediately explain why your background makes you the best candidate for the position you are applying for. Keep the first paragraph short and hard-hitting.

Paragraph 2
Detail what you could do to contribute to this company, organization or school system. Show how your qualifications will benefit the employer. Point out your unique background and how your experiences make you a qualified candidate for the position. Remember to keep this letter short; few employers will read a cover letter over one page.

Paragraph 3
Describe your interest in the company, organization or school system. Subtly emphasize your knowledge about the employer (from the results of your research) and your familiarity with the industry as a whole. You should present yourself as eager to work for this employer.

Paragraph 4
In the closing paragraph, you should specifically request an interview. Include your phone number and the hours you can be reached. Alternatively, you might prefer to mention you will follow up with a phone call (to arrange an interview at a mutually convenient time within several days).

Sincerely,

(Make sure to sign your name in black or blue ink.)

Your full name (typed)

Enc: Resumé